List out the check points to be observed by Company Secretary while conducting the Secretarial Audit with regard to Attendance at meetings of the company as per Secretarial Standard-I.

CHECKLIST TO BE ENSURED BY THE COMPANY SECRETARY FOR THE ATTENDANCE AT THE MEETINGS AS PER THE SECRETARIAL STANDARD-1 This standard relates to meetings of the Board of Directors As per Para 4 of Secretarial Standard-1, the check points for Attendance at the Meetings are as under: Para 4.1.1 of SS-1 prescribes that every company shall maintain Attendance Registers for the Meetings of the Board and Meetings of the Committee. Para 4.1.2 of SS-1 prescribes that the attendance register shall contain the following particulars: serial number and date of the meeting; in case of a Committee Meeting name of the Committee; place of the Meeting; time of the Meeting; names and signatures of the Directors, the Company Secretary and also of persons attending the Meeting by invitation and their mode of presence, if participating through Electronic Mode. Para 4.1.3 of SS-1 prescribes that the attendance register shall be deemed to have been signed by the Directors participating through Electronic Mode, if their attendance is recorded in the attendance register and authenticated by the Company Secretary or where there is no Company Secretary, by the Chairman or by any other Director present at the Meeting, if so authorized by the Chairman and the fact of such participation is also recorded in the Minutes. Para 4.1.4 of SS-1 prescribes that the attendance register shall be maintained at the Registered Office of the company or such other place as may be approved by the Board. Para 4.1.5 of SS-1 prescribes the attendance register is open for inspection by the Directors even after a person ceases to be a Director, he shall be entitled to inspect the attendance register of the Meetings held during the period of his Directorship. Para 4.1.6 of SS-1 prescribes the attendance register shall be preserved for a period of at least eight financial years from the date of last entry made therein and may be destroyed thereafter with the approval of the Board. Para 4.1.7 of SS-1 prescribes the attendance register shall be in the custody of the Company Secretary. Para 4.2 of SS-1 prescribes leave of absence shall be granted to a Director only when a request for such leave has been communicated to the Company Secretary or to the Chairman or to any other person authorised by the Board to issue Notice of the Meeting.