Methani, a village in Karnataka was known for the hand-woven cotton garments and unity amongst the villagers. It was all due to the efforts of Sarpanch and his emphasis on governance at grass root level, taking care of i

CS Professional · CSR and Social Governance · PYQS · December 2025
Methani, a village in Karnataka was known for the hand-woven cotton garments and unity amongst the villagers. It was all due to the efforts of Sarpanch and his emphasis on governance at grass root level, taking care of infrastructural requirements, etc. A Gram Panchayat meeting was regularly held by the elected representatives and residents of a village to discuss and make decisions on local issues. In these meetings, mainly local governance and issues related to local development were discussed and decided upon. Hence, for planning and the social inclusion, all villagers were asked to equally take part in these gram parchayat meetings. A Gram Panchayat meeting is an ideal place for pursuing the implementation of government schemes. The presence of members of the Gram Panchayat also serves as effective real-time communication. The Sarpanch said that it is crucial to prepare the attendance register for these meetings in order to ensure efficient recording of member's presence. However, one of the persons present, mentioned that it is not needed as it is a meeting between villagers. The Sarpanch explained him the importance of having an attendance register. Outline the key points that should be considered while preparing the attendance registers for Gram Panchayat meetings.

Answer & Explanation:

The Institute of Company Secretaries of India has prescribed a Model Governance Code for meetings of the Gram Panchayats. With reference to preparation of attendance registers, the Code prescribes the following: Every Gram Panchayat shall maintain a separate attendance register for the Meetings of the Gram Panchayat. The attendance register shall contain the following particulars: Serial number and date of the Meeting; place of the Meeting; time of the Meeting; name and signature of the Members, the Secretary and of other person(s) attending the Meeting by invitation. The attendance register shall be maintained at the Office of the Gram Panchayat or such other place as may be approved by the Gram Panchayat The attendance register shall be open for inspection by the Members. Entries in the attendance register shall be authenticated by the Secretary or in his absence, by the person authorised by the Government. Attendance register shall be kept in the custody of the Secretary or a person authorised by the Government. The attendance register shall be preserved for a period of at least five years from the date of the last entry therein or for such other higher period as may be specified by the Government. The attendance registers or any other records of the Panchayat shall not be destroyed except in accordance with the policy approved by Government.

Topics: Local Governance

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