An International pharmaceutical company is engaged in manufacturing of several types of medicines at various factories. Each factory sends information on different software and platforms, thus fails to communicate with e

CS Professional · Information Technology and Systems Audit · PYQS · December 2017
An International pharmaceutical company is engaged in manufacturing of several types of medicines at various factories. Each factory sends information on different software and platforms, thus fails to communicate with each other to consolidate the information at one place. In order to solve this problem, the technical advisor of the company recommended the implementation of the ERP solution. In order to learn more about the ERP solution from the technical advisor, the top management raised following queries before finalising the proposal. Suppose you are the technical advisor of the company. Provide the answers of the above queries to the top management to make them to learn more about ERP system. What are various benefits of installing ERP system.

Answer & Explanation:

Following are the Benefits of Installing ERP System: Integrated Information/Centralised Information Database: The key benefit of implementing ERP is integration. ERP helps in reducing operational costs by coordinating various departments of the organization. This centralized working system is able to replace multiple, disconnected databases with a single system, incorporate different applications and data sources. It also aims to lower help desk support and marketing cost. Standardization of Processes: Standardizing processes and using an integrated computer system can save time, increase productivity, and reduce head count. ERP automates business operations cross-departmentally providing accurate, real-time information, increasing efficiency and productivity. Standardization of Human Resource Information: A unified method for tracking employee time and communicating benefits is extremely beneficial, promoting fairness and streamlining the company as a whole. An ERP module makes HR data more accessible and easier to report. Effective Management of Repeatable Processes: ERP systems create repeatable processes, ensuring tasks are done using organization-wide best practices, improving quality, and reducing risk associated with key employee departures. Lower Training Costs: Standardizing processes across the organization leads to standardized training programs, reducing overall development costs and non-productive training time. Reduced Inventory Costs: Many ERP systems are customizable for lean manufacturing. By linking repeatable processes with inventory usage, manufacturers can maintain lower parts inventories, with real-time inventory updates and automatic ordering. Improved Business Visibility: ERP systems improve business performance and operations visibility by creating reports based on actual manufacturing tasks, allowing for easier analysis and optimization of organizational performance. Increased Profits: Optimizing production through process visibility, reducing training costs, and lowering inventory levels all contribute to reduced costs and increased available cash, leading to higher profits. Enhanced and Efficient Technology: ERP software enhances daily management activities and supports strategic planning. Better data accessibility enables top management to make more effective decisions, eliminating manual activities and streamlining critical business processes. Easy Reporting: An ERP system improves and customizes reporting, providing an easy technique for generating and manipulating reports with better access to data. User Friendliness: This robust and user-friendly application eliminates problems with overgrown data tables. Non-technical people can easily access data, and it handles high volumes due to its real-time capability. Easy Data Accessibility: An ERP system enables real-time data access and increases self-service for critical information. Many vendors offer mobile functionalities for constant connectivity and information. Increased Security: ERP systems improve data integrity and security, enhancing data restrictions to keep customer and company data safe. Providing Business and Financial Solution: ERP offers optimal business and financial solutions by permitting the flow of resources and finances into vital business activities, increasing operational efficiencies. Accuracy & Consistency: ERP enables companies to maintain consistent and accurate data across all departments, providing a single system view of information flow, improving visibility, and enhancing organizational performance. Better Resource Management: This centralized application provides tools and reporting capabilities for management to better allocate valuable resources, allowing decision-makers to monitor and act during crucial times to prevent delays.

Topics: Enterprise Resource Planning (ERP)

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