Differentiate Physical Data Room and Virtual Data Room.

Difference between the physical data room and virtual data room are as below: Sl. No. Particulars Physical Data Room Virtual Data Room 1 Form of documents Papers, files, boxes or other tangible thing Electronic / Digital / soft copies of documents including video / audio documents 2 Security of documents Lies with the integrity of person who is in-charge of the data room More secured through specific log-in ID and pass word. In addition facilities like internet fire walls are there. 3 Time required for creation of data room Longer time required. Can be created within 48 hours once demands of prospective bidders are identified. 4 Cost Cost is high because of reasons like-Requirement of one person to take care of data room.Requires bidders to travel from their place to the place of location of data room, etc. Cost is Low as the documents can be viewed from any location with internet security 5 Convenience Searching the documents is time consuming More convenient as it enables multiple bidders to review documents at the same time with search facility also. 6 Accessibility to data room Timings to access data may be restricted Data may be accessed nearly any time. 7 Facility to restrict access of specific document Difficult to implement any restriction Access can be restricted. 8 Facility to check who has reviewed what documents and how many times Available with high cost Available with negotiable cost 9 Facility to highlight new information To be conveyed manually to all bidders A highlight can be made in the website created as data room 10 Ability to copy documents Possible Not possible always 11 One to one communication with the seller or his representatives Available Not available