Write short notes on: Provisions relating to serving of Notice of Meeting of Gram Panchayat.

Notice of the meeting of the Gram Panchayat shall be served at least five clear days before the date of the meeting. If a majority of the Members agree to convene a special meeting, the Notice thereof may be given at a shorter period of time than that stated above but at least 24 hours before the meeting. Where the Meetings of the Gram Panchayat are held on pre-determined dates, such Meetings may be convened without any separate Notice, unless the applicable laws require for separate notice for each meeting. Notice shall specify the serial number, date, day, time and full address of the venue of the Meeting. Notice of the meeting of the Gram Panchayat shall be issued by the Secretary or by such other officer as prescribed by the Government for this purpose and in their absence, the Sarpanch or any other member, authorised by the Panchayat for this purpose may issue the notice of the Meeting. Notice shall contain the contact details and authority of the person issuing the Notice. Notice in writing of every Meeting shall be given to every Member and such officer as may be prescribed by the Government, by hand or by post or by e-mail. Wherever the presence of a Patwari or other Tehsil level functionaries of the State Government or of a Panchayati Raj Institution, is required or desired by the Gram Panchayat at its meeting, the Notice of such meeting shall also be sent to them. The notice shall also be sent to such officer as may be prescribed by the Government. In order to facilitate effective and timely communication, the Notice of a Meeting may be given through SMS or other software used by the Panchayat, followed by a copy of the written Notice as stated above. The Notice shall also be affixed on the Notice Board of the Gram Panchayat. In case of pre-determined dates a general notice specifying day, interval, time and full address of the venue of the Meetings shall be kept affixed during such period. The Notice should preferably be sent either on the letter-head of the person issuing the Notice or on the letter head of the Gram Panchayat, if any. Notice shall be sent at the registered address of the Member or such other address, if any provided by the Member for the purpose. The Gram Panchayat shall maintain proof of sending Notice and its delivery. In case of delivery of Notice by hand, the signature of the recipient will be obtained in a register maintained for this purpose and be kept as record of proof of delivery. In case of Notice sent through e-mail, the proof of delivery may be maintained by way of the soft copy. Proof of sending Notice and its delivery shall be preserved for a period of five years or such higher period as may be decided by the Gram Panchayat.