Visesh is a shareholder of Image Ltd. As per past trends, he insists for inspection of minutes and different registers of the company every year and asks questions in every annual general meeting on future plans, acquisi

CS Executive · Company Law and Practice · PYQS · December 2025
Visesh is a shareholder of Image Ltd. As per past trends, he insists for inspection of minutes and different registers of the company every year and asks questions in every annual general meeting on future plans, acquisitions, bonus shares. Chief Financial Officer (CFO) of the company wants to know from you being the secretary of the company, how can the registers be kept open for inspection at the ensuing Annual General Meeting held by OAVM if the company has not maintained those in electronic form and has not scanned the same. Explain with reference to the provisions of the Companies Act, 2013.

Answer & Explanation:

In case the registers are not maintained in an electronic form the physical registers/documents should be scanned for uploading in a virtual data room established for the purpose. Login ID and password can be provided for inspection and to be ensured that only view rights are given for inspection and the registers, documents cannot be deleted, copied or downloaded or the registers/ documents may be made available for inspection on a virtual platform like Zoom/Microsoft Teams etc and displayed in a presentation form. The registers / documents which shall be made available for inspection in connection with the AGM, shall be made available from the time notice is given till the conclusion of the meeting.

Topics: Management and Administration

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