Ayesha Ltd. is engaged in managing events. A Board meeting is recently held at the head office of the company to expand its business operations to new areas. As a Company Secretary of the company, you are required to pre

Specimen Minutes of a Board Meeting Minutes of the _______ Meeting of the Board of Directors of ___________ (Company Name) held on ______ (Day), __________ (Date, Month and Year), at ____________ (Venue) from _____ (Time of Commencement) t yill ________ (Time of Conclusion) PRESENT A.B. Chairman C.D. Directors E.F. I.J. K.L. Managing Director IN ATTENDANCE X...... Secretary INVITEES Y...... Chief Financial Officer Z……. Designation and Organisation 1. Chairman for the Meeting Mr/Ms…………….was elected as the Chairman for the Meeting. 2. Leave of absence Leave of absence from attending the Meeting was granted to Mr. M.N. and Mr. O.P. who expressed their inability to attend the Meeting owing to their preoccupation. 3. Quorum The business before the Meeting was taken up after having established that the requisite quorum was present. 4. Minutes of the previous Board Meeting The Minutes of the …………. Meeting of the Board of Directors of the company held on ……………….., as circulated, were noted by the Board and signed by the Chairman. 5. Minutes of the Committee Meetings The Minutes of the …………. Meeting of the …………… Committee held on ……………….., as circulated, were noted by the Board. 6. Resolution passed by circulation since the last Meeting. The following Resolution was passed by circulation on ………….. (date of passing of the Resolution) in terms of the provisions of Section 175 of the Companies Act, 2013. “RESOLVED THAT ............ ............” Mr. ……, Director dissented on the Resolution. 7. Action Taken Report The following action taken was noted by the Board: Item No. Item Action Taken ____________ . 8. Register of Contracts The Register of Contracts in which Directors are interested under Section 189 of the Companies Act, 2013 and the Rules thereunder was signed by all the Directors present. 9. Notices of Disclosure of Interest of Directors (a) The following Notices received from the Directors of the company, notifying their interest in other bodies corporate pursuant to the provisions of Section 184 of the Companies Act, 2013, were read and recorded: Name of the Director Nature of Interest Date of Notice (b) A Notice dated ............ received from Mr. I.J. pursuant to the provisions of Section 170 of the Companies Act, 2013, disclosing his shareholding and the shareholding of Mrs. I.J. in the company was read and recorded. 10. Expansion of business operations in new areas The Chairman informed the Board that it was proposed to expand business operations in other states like ________. The matter was discussed in this connection and it was decided to expand operations in ____________. 11. Conclusion of the Meeting There being no other business, the Meeting concluded with a vote of thanks to the Chair. Date ............ ............ Chairman Place ............ Entered on (to be initialled by the Company Secretary)