Explain the advantages to adopt the E-mail system in the organisation.

Some of the major advantages of e-mail are summarized as follows: Speed: E-mail messages can be transmitted very quickly. As a means of communication, e-mail is considered extremely fast, with some messages able to reach their destination at an astounding pace. Cost: The cost of sending emails is extremely low and far economical when compared to postal charges. Multiple copies: E-mail allows multiple copies of the same basic message to be created and transmitted. A message can be created in the usual way and addressed to a group. When the message is transmitted, copies are sent automatically to each of the people belonging to the group. Auditing: Even the simplest e-mail package will provide a number of features that allow users to audit their messages. Most programs allow users to keep copies of any messages they produce, automatically marking them with the date and time they were created. Sharing Data: E-mail messages can be used to transmit data files to other users. Files can be attached to messages and transmitted in the usual way. All types of data can be sent in this way, including word processor files, spreadsheet data, graphics and database files. Multimedia: The latest e-mail packages allow users to include multimedia elements in their messages. Messages can include a variety of different elements, including graphics, video, hyperlinks to information on the Internet and sound files. Group work: E-mail supports group work and remote working. Group work involves several people working on the same project, using IT to help them communicate with each other and share data files. Allow working from a remote location or create a virtual office, wherein people working away from a central office - perhaps at home - but staying in contact through e-mail and other methods. Flexibility: The hardware and software used for handling e-mail can also be used for a variety of other purposes. A typical modem, for example, can also be used to send or receive fax messages.