Puru Ltd. is planning to develop an automation project and it was decided by the management to conduct an initial assessment to determine the viability of the automation project. Assuming that you are a consultant of thi

A number of technology-specific factors should be identified and evaluated during the initial assessment phase, including: the problem(s) to be resolved by the development of a new automated system how technology initiatives fit into overall mission and business objectives current or pending legislation that may affect the choice or use of technology the state of existing systems within the organisation and how they should relate to any new system the system of managing materials in agency records offices as well as in the records centre the nature of any existing or planned records management initiatives within the organisation and how they affect or should co-exist with any new system the expected benefits resulting from the implementation of an automated system how costs will be measured and at what point the costs will outweigh the benefits the constraints and limitations of the automation project, including policy, financial requirements and technical skills the time and resources required to conduct a feasibility study the level of senior management support (it is best to seek a champion for the records system automation project to offer support at senior levels) the project team members, their roles and responsibilities. Once this initial assessment has been completed, it is possible to determine the goals, objectives and priorities for the project and develop the terms of reference for a feasibility study.