Write short notes on the following: Do's and Don'ts while drafting the documents.

Do's and Don'ts while drafting the documents Some Do's while drafting the documents Reduce the group of words to single word; Use simple verb for a group of words; Avoid round-about construction; Avoid unnecessary repetition; Write shorter sentences; Express the ideas in fewer words; Prefer the active to the passive voice sentences; Choose the right word; Know exactly the meaning of the words and sentences you are writing, and Put yourself in the place of reader, read the document and satisfy yourself about the content, interpretation and the sense it carries. Some Don'ts while drafting the documents The following things should be avoided while drafting the documents: a) Avoid the use of words of same sound. For example, the words "Employer" and "Employee"; b) When the clause in the document is numbered it is convenient to refer to any one clause by using single number for it. c) Negative in successive phrases would be very carefully employed. d) Draftsman should avoid the use of words "less than" or "more than", instead, he must use "not exceeding" e) If the draftsman has provided for each of the two positions to happen without each other and also happen without, "either" will not be sufficient; he should write "either or both" or express the meaning of the two in other clauses. While writing and typing, the following mistakes generally occur which should be avoided: "And" and "or"; "Any" and "my"; "Know" and "now"; "Appointed" and "Applied"; "Present" and "Past" tense.