The companies are required to prepare a policy statement relating to the preservation of its documents and archival of documents in the website. List out the factors that need to be considered in the preparation of the p

The following factors need to be considered in the preparation of the preservation and archival policy of the company: Analysis and Restructuring Existing Systems reviewing and revising legislation and policies reviewing and revising organizational policies and structures determining resource requirements, such as facilities and staffing developing strategic and business plans. Organizing and Controlling Records building sound record-keeping systems managing the creation, maintenance, and use of files. Providing Physical Protection for Records implementing and maintaining preservation measures developing emergency plans to protect records identifying and protecting vital records. Managing Records in Records Centers developing and maintaining records center facilities transferring, storing and retrieving records according to disposal schedules disposing of records as indicated by the schedules. Managing Archives acquiring and receiving archives arranging and describing archives according to archival principles providing public access to the archives. Supporting and Sustaining the Program promoting records services to the government and the public promoting education for records and archives personnel developing and expanding the records and archives professions.