Management of XYZ Ltd. was worried because it was observed that in the organization, good documentation was neglected and poorly executed. There was no system to update its Documents, Statutory registers and training rec

Good Documentation Practice (GDP) is a set of best practices for documentation and recordkeeping. It aims to preserve the data integrity of important documents and records and can also serve as guidelines for how to record information and store data appropriately. Good Documentation Do's: Do record the data/document as soon as it is generated Do add the reference notes (if possible) to provide the context Do validate your computerised system or document software Do limit document access to authorised personnel Do specify when the data/document was recorded, reviewed and approved Do keep data back-up, either automatically or by storing the true copy in separate location Good Documentation Don'ts: Don't delay in data/document recording Don't make the data confusing, vague and unreadable Don't encourage handwritten documentation Don't intentionally falsify the record/document Don't pre-date or back-date the data/document Don't archive data/documents unless explicitly authorized to do so.