Discuss the important points for drafting a Circular. Draft a specimen of Circular. Assume facts.

The important points for drafting a circular are as follows: Issuing Authority: It is important to mention the name of the issuing authority on the circular for communicating the position and authority of the addressor. It reduces the chance of confusion in addressees and increase the chances of observance. Details of Addressee: It is essential to mention the details of addressees by name, designation etc. in circulars. The addressees are required to comply with the information specified a circular. Therefore, mentioning the details of addressees make the circulars effective. Subject: The mention of subject in a circular ensures that the circular receives the required attention. This will make circular more effective and chances of avoidance gets reduced. Reference to Preceding information: It is mandatory to mention the reference to the information already provided before the present circulars. It ensures the completeness of information and the addressee may understand the complete matter contained therein. Main Information: The main purpose of the circular is to disseminate the information to selected group of individuals. The information should be complete and in understandable language leaving no chance of ambiguity. Source of Authority: It is always preferable to mention the source of authority under which the signatory has issued the circular. This gives emphasis on observance of the circular and increases the chances of amenableness. Signature: The signature on the circular makes it more reliable. Specimen Circular General Circular No.___________ File No. Policy___________ GOVERNMENT OF INDIA MINISTRY OF___________ (Name of the Ministry) ___________(Address) To The DGCOA, All Regional Director, All Registrar of Companies, All Stakeholders. Dated:___________ Subject: Clarification of holding of Annual General Meeting (AGM) Through Video Conference (VC) Or Audio Visual Means (OAVM)-reg. Sir/Madam, 1. In continuation to this Ministry's General Circular No. 20/2020 dated 05.05.2020 and General Circular No. 02/2022 dated 05.05.2022 and after due examination, it has been decided to allow the companies whose AGMs are due in the year 2023, to conduct their AGMs on or before 30th September, 2023 in accordance with the requirements laid down in para 3 and para 4 of the General Circular No. 20/2020 dated 05.05.2020. 2. It is clarified that this General Circular shall not be construed as conferring any extension of time for holding of AGMs by the companies under the Companies Act. 2013 (the Act...) 3. This issues with the approval of the Competent Authority. Yours faithfully, ___________ (Name) (Designation)